Microsoft Office CONTENT & Tips For Your
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Microsoft Word Keyboard Shortcuts
| Ctrl+A |
Select all text in document. |
| Ctrl+Shift+A |
Format selected text as all caps. |
| Ctrl+B |
Bold. |
| Ctrl+C |
Copy. |
| Ctrl+Shift+C |
Copy format of selected text. |
| Alt+Ctrl+C |
Insert the Copyright symbol. |
| Alt+Ctrl+R |
Insert the registered trademark
symbol. |
| Ctrl+E |
Center. |
| Ctrl+I |
Italicize. |
| Ctrl+J |
Justify. |
| Ctrl+K |
Insert a hyperlink. |
| Ctrl+Shift+K |
Small caps. |
| Ctrl+L |
Left align. |
| Ctrl+M |
Left indent. |
| Ctrl+R |
Right align. |
| Ctrl+U |
Underline. |
| Ctrl+Shift+D |
Double-underline. |
| Ctrl+Shift+W |
Underline words but not spaces. |
| Ctrl+V |
Paste cut/copied text or object. |
| Ctrl+Shift+V |
Paste copied format. |
| Ctrl+Enter |
Insert page break. |
| Alt+Ctrl+Minus Sign |
Insert an em dash. |
| Ctrl+1 |
Apply single-spacing to the
selected text. |
| Ctrl+2 |
Apply double-spacing to the
selected text. |
| Ctrl+5 |
Apply 1.5-spacing to the selected
text. |
| Ctrl+Shift+Hyphen |
Insert non-breaking hyphen. |
| Ctrl+Shift+spacebar |
Insert non-breaking space. |
| Ctrl+P |
Print. |
| Alt+Ctrl+I |
Print Preview. |
| Ctrl+Home |
Move to beginning. |
| Ctrl+End |
Move to end. |
| Ctrl+O |
Open. |
| Ctrl+N |
New document. |
| Ctrl+W |
Close current document. |
| Ctrl+S |
Save. |
| F12 |
Save As. |
| F5 |
Go To. |
| F3 |
Insert AutoText. |
| F4 |
Repeat last action. |
| Shift+F7 |
Thesaurus. |
| F7 |
Spelling/Grammar. |
| Shift+F3 |
Change Case. |
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Microsoft Excel Shortcut Keys
| Ctrl+1 |
Open Format Cells dialog box. |
| Ctrl+Shift+~ |
Apply General format. |
| Ctrl+Shift+$ |
Apply Currency format. |
| Ctrl+Shift+% |
Apply Percentage format. |
| Ctrl+Shift+# |
Apply Date format. |
| Ctrl+Shift+@ |
Apply Time format. |
| Ctrl+Shift+! |
Apply Number format. |
| Ctrl+Shift+^ |
Apply Exponential format. |
| Ctrl+Shift+& |
Apply an outline border. |
| Ctrl+9 |
Hide selected row(s). |
| Ctrl+Shift+9 |
Show hidden row(s). |
| Ctrl+0 |
Hide selected column(s). |
| Ctrl+Shift+0 |
Show hidden column(s). |
| Ctrl+Shift++ |
Add blank cells. |
| Ctrl+- |
Delete selected cells. |
| Ctrl+' |
Copy formula from above cell. |
| Ctrl+Shift+" |
Copy value from above cell. |
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MS Word Tip: Right
Justify Part of a Line
Perhaps you'd like to
right-justify part of a line in Microsoft Word (not the whole line),
with or without leading characters (such as periods). For
example, maybe you want to list items on the left and dates on the
right.
If the ruler isn't already visible
at the top of the typing area, Click View, Ruler. Create a
tab stop by clicking on Format, Tabs. In the Tab
stop position field, enter the inch number on the ruler (6, for
example) where the right margin begins. Check the Alignment
option titled Right, select a Leader character if you want,
and then click on OK. This will give you the effect you
want.
On each line, type the item name,
press the Tab key, then type the date. All the dates will line
up at the right margin. If you're applying this formatting to
text that's already typed, select all the text before you set the
tab.
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MS Word Tip: Use AutoText to
Insert a Graphic
You can easily insert a graphic file,
such as your company logo, over and over again by using AutoText.
Start by clicking Insert, Picture, and selecting the desired
image. Make any needed changes, then click the image to select
it. Click Insert, AutoText, New. In the
'Create AutoText' dialog box, give your image a name, such as logo,
and click OK.
To insert the graphic into any document,
type the name (in this case, logo), and press F3.
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MS Excel Tip: Move an
Entire Column
To move an entire column, highlight
it, hold down the Shift key, then drag the vertical line that
appears to the desired location and release.
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MS PowerPoint Tip: Use
the PowerPoint Slide Master
Slide Master is a special slide. Anything
you place on it will appear on all the slides in a slide show.
Suppose, for example, you would like to place some action buttons in
every slide for navigation. Perhaps you'd use a button for
Next Slide and another for Previous Slide.
Since you want these buttons to appear on all your
slides, choose View, Master, Slide Master.
When Slide Master opens, choose Slide Show, Action Buttons
and select the Next button. Use the mouse to draw,
place, and size the new button. When the 'Actions Settings'
dialog box opens, just click OK to close it and use the
default settings. Repeat this procedure to place the 'Previous'
action button.
You'll see a floating toolbar labeled Master on
your screen. Click Close to return to your slide show.
The two buttons you placed in Slide Master will appear on each slide
in the show, as well as on any new slides you create.
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MS Word Tip: Change the
Case of Text
If you want to change the case of
text in a sentence, you don't have to manually select and change the
first letter of every word. Just highlight the group of words
you wish to change, click Format, Change Case, and
then select the case you want, for example, 'Title Case' or 'Sentence
case.'
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MS Office Tip: Repeat
Your Most Recent Action
For repetitive formatting tasks, remember the F4
key. Press it to repeat your most recent action, whether it
was adding borders, applying italics formatting to a selected word,
or inserting a file or picture.
'Format Painter' is better for applying complex
formatting, but if you just need to repeat a single action, then F4
is the key to use.
Note: This tip works in the following programs:
Microsoft Excel, Microsoft PowerPoint, Microsoft Visio, and
Microsoft Word.
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MS VBA Tip: Shortcut Keys
Alt+F11 - Open VBA Editor
Ctrl+R - Display Project Explorer
F4 - View Properties Window
F2 - View Object Browser
F7 - Activate Code Window
Alt+Q - Close VB Editor & Return to Program
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